EVENT MANAGEMENT

EVENT LOGISTICS + VENDOR MANAGEMENT

Imagine your event as a symphony – you need a conductor, score sheet and musicians to create music! As your conductor, we will ensure the tempo is set, every instrument is tuned, the ensemble is unified, and the pace is synchronized to create your masterpiece.

Vendors and services that we source, negotiate, contract and manage on your behalf include:

Event Location

Hotels, conference centres and unique venues

Communication

Pre and post event communications

Transportation

Individual and group transportation – ground and air

Event A/V

Audio visual and production

Décor & Entertainment

Event décor and entertainment for any budget

Food & Beverage

Menu design, selection and cost-containment recommendations

VIP Services

Travel, Meet & Greet, Security

Speakers, Faculty and Facilitators

Pre and Post Management of Speakers, faculty and facilitators – rehearsals, schedules, presentations, travel and accommodation

Branding & Signage

Development of Event Artwork, Branding and on-site signage

Gifts & Program Amenities

Source and procure gifts and program amenities based on budget

Group Activities

Design and co-ordination of group activities

Security

Recommend and co-ordinate event security

A vital part of your event is financial management and ensuring your vendors stay on budget. As part of the planning process, our capabilities include:

Budget

Comprehensive end-to-end budget development and revisions

Expense Tracking

On-going event expense tracking

Payment + Cashflow

Compile and manage payment schedules and cash flow management

Reports

Report cost savings and value concessions

Final Event Reconciliation

Timely and comprehensive final event reconciliation

EVENT PLANNING

TESTIMONIALS

An e-mail doesn’t seem like the best method to convey my thanks – but I wanted to let you know right away, that I had the nicest and most generous present waiting in my room this evening. It was unexpected but so appreciated. Thank you both so much! I wouldn’t be able to do these conference with out – quite literally…I wouldn’t – you do so much, and you deal with all my crazy e-mails (ie. PLEASE PRINT). You are both such a delight and I value every opportunity that brings us together.

Special Projects Coordinator

MARRIOTT HOTELS OF CANADA

I wanted to send my sincere thanks for your on-site support yesterday; the sales team was thrilled with the program! Sharm, I truly appreciate your positive energy and get it done attitude; it was really what won it for us yesterday as we hosted 200 guests over the course of the day in for 4 different programs.I look forward to posting more BIG WINS together, as we gear up to travel west on Sunday! Big thanks (and big hug).

Event Manager

TD WEALTH

You are a rock star – so patient and always at the ready regardless of the time of day. THANK YOU …. Have a wonderful thanksgiving weekend with your family and know that I’m truly grateful for all that you did to help me put this together with the hotels.

Global Account Executive, Global Sales Organization

MARRIOT INTERNATIONAL